Foreign Exhibitors Manual 

Cairo International Fair (CIF)

43rd Session

11^th -22^nd March 2010 

WELCOME EXHIBITORS!

When you exhibit at Cairo International Fair, you can be assured that not only will you be showing your products at one of the largest General Trade Fair in Africa & Middle East – offering the best selection, price and value anywhere         – you are also contributing to the future of your business, our industry and our trade. You’ll display your business and your merchandise to the largest group of Egyptian traders & buyers anywhere, and the money you invest in a booth, registration or in attending the seminars and matchmaking sessions is just an investment.

If you are involved in business with Egypt or Middle East in general, no other venue allows you to research analyze trends and display your products & services to such a large traders & diverse buying audience. Because the Cairo International Fair is serious, big business, it's open to businesses and general public. What the Cairo International Fair does offer is the entire world of business and recreation on a show floor of approximately 412,000 square meters – a show floor packed with over 20,000 qualified industry professionals and 1,200,000 public visitors.

Besides offering the opportunity to reach thousands of buyers in the most cost effective manner possible, the Cairo Fair has a set of seminars and matchmaking sessions. By sending key members of your staff to the seminars, you can learn the latest development in the Egyptian business environment, learn how to enter the Egyptian market, and generate fantastic networking possibilities. These matchmaking session & seminars are also open to buyers, helping them to operate their businesses more efficiently and more professionally, making them better customers for you!

We look forward to seeing you in Cairo International Fair (CIF).

Sincerely,

Eng / Sherif A. Salem
Chairman of (GOIEF)

    1. The Fair Basics:

• Fair Name: Cairo International Fair (CIF).

·         Event Description: Cairo International Fair is a multi sectors Fair and is the largest business- to-business and business to consumer trade event in the Middle East and North Africa, targeting every major manufacturer, wholesaler, and supplier of products and services.

• Theme: “EGYPT:  ENHANCE INTERGRATION FOR DEVELOPMENT”
• Venue: Fair Ground, Cairo.
• Start Date: Thursday   March 11, 2010
• End Date: Monday, March  22, 2010
• Edition: 43^rd

·         Organizer: The General Organization for International Exhibitions & Fairs (GOIEF).

·         Under the Auspices of: Prime Minister of Egypt & Minister of Trade &   Industry.

·         Supporters:  Related Ministries and Departments, Egyptian Chambers of Commerce and Industry and Egyptian Businessmen Organizations.

·         Media Coverage: by all official mass media in Egypt and Arab satellite TV channels

• Exhibiting Companies: 1000+
• Attending Industry Professionals: 20,000+
• Public Visitors: 1,200.000+
• Total Exhibition Area: 412.000-sq.m.
• Covered Display space: 57.000-sq.m.
• Open Display space: 50.000-sq.m.

2. EXHIBIT PROFILE:

• Agricultural products and Food processing:
• Foodstuff & Beverage
•  Seafood
•  Seasoning
•  Instant food
•  Nutritious food
• Electric - Electronic-Telecommunication
•  Electrical Appliance and equipment
•  Electronic products
• Computers and parts
• Telecommunication
• Fashion:
• Textile, garment
• Fashion items
• Leather and shoes
• Cosmetics and personal care
• Construction materials
• Construction machinery and materials
• Finishing materials

• Furnishings- Handicrafts & Art Articles
• Wooden interior products
• Gifts and decoration items
• Handicrafts, Art articles
• House wares
• Toys, Stationary
• Machinery and Equipment
• Automobiles, motorbikes & fuels
• Transportation means & equipments
• Industrial and agricultural machinery, equipment
• Services:
• Finance, Banking, Insurance
• Transportation, Airlines, Tourism
• Advertising, trade promotion

3. Visiting Days & Hours:

-          Working Days: 11-22 March 2010.

-          Working hours: 10 a.m. to 2p.m p.m. 4 p.m. to 10 p.m.

-           Break Hours: 2-4 p.m.

-          Businessmen days: 11-13 March 2010 (with special cards).

-          Public Days: 14-22 March 2010.

 4. Ceremonies:

-          Inauguration Ceremony: The Fair will be inaugurated will on 11th March 2010 at a.m by the Prime Minister Dr. Ahmed Nazif, Ministers and Ambassadors of participating countries will attend the inauguration ceremony.

-         -          Tourist Tour: Monday 17h March 2010 at 9 am, tourist tour for directors and assistants of the pavilions to various tourist sites in Cairo.

-          Closing Ceremony:  On Friday 22th March 2010 at 5 pm, at 6th October Hall.

5. Terms of Participation:

-          Application form will be filled out and submitted to GOIEF accompanied by 25% of the total Rental fees.

-          The exhibitor has to settle the due balance by first of March after confirming his application.

-          In case the exhibitor fails to pay the due amounts, GOIEF has the right to hire the space to another exhibitor; participation will not be considered confirmed unless the exhibitor receives a written notification from the organizer.  

    6. Rental Fees:

-           

7. Terms of Payment:-

Foreign Exhibitors  

·         10% VAT will be collected.

·         Mode of Payment: 25% of rental fees accompanied with the application form , 25% of rental fees within  7 days of stand allocation , the 50 % balance of rental fees plus 25% as refundable deposit will be paid before     15/2 /2009.

·          Amounts will be paid either in cash or in a marked  cheque in the name of the General Organization for International Exhibitions & Fairs (GOIEF), or transfer to Arab African International Bank/ Cairo , acc. no 6003364021  , swift code : ARAIEGCXXXX in favour of Central Bank of Egypt , GOIEF`s  Acc. No.  04/082/17541/2  .

·          I take notice that the payment of the deposit and the total amount are a prerequisite condition for companies to participate in the Fair.

·          

·         National Exhibitors may pay due rental fees Cash or    to GOIEF’s Acc. No. (9/450/88541/0)  Central Bank of Egypt    by a bank transfer or cheque Bank. Cheques should be in the name of the General Organization for International Exhibitions and Fairs.

·         The total rental fee should be paid before the opening of the Fair.

·          Egyptian companies producing local products may make their payment in Egyptian Pounds.

·         Prices do not include decoration (except for some price levels). Exhibitors in the uncovered area are responsible for the decoration of their stand; a layout must be presented to and approved by the GOEIF prior to construction.

 8. Waiver:

Exhibitor has no right in all cases to waive all or part of the hired area to another Exhibitor.

9. Withdrawal:

In case the participant wants to withdraw from participation within a period of less than 45 days before opening of the fair without accepted reasons, participant is not entitled to refund the amounts already paid for participation as it will be GOIEF’s right without any prior notice.

If withdrawal is accepted within a period of less than 45 days before opining of event, participant will bear 25 % of the paid amounts.

10. Refund of Deposit:

After closing of event, exhibitor has to hand over the stand to GOIEF on the same condition as received after settling all the due amounts.

In case the Fair is cancelled due to force Majored the Exhibitor has the right to get back the rental fees and the deposit that he already paid but he has no right to claim for any compensation.

11. Customs and Import Rules & Regulations for Foreign Exhibits:

The Exhibition Ground in Nasr City, Cairo has a Customs Zone near gate (2) at which all customs procedures are done on samples of goods destined for display or sale at international manifestations to be held there on.

First : Imported Consignments : -

1-Shipping of exhibits : -

Consignments must be addressed to the international exhibition or fair or foreign show where exhibits are to be displayed. Participants must present these documents: - 

a)       Bill of lading :  B/L must include the following  details : -  

-          The Shipper: Country - foreign producing company taking part in this Exhibition or its representative and address.

-          Consignee: (Name of event – Stand of the foreign company or pavilion of the exhibiting country at the Fair Ground, Nasr City Cairo Egypt).

-          Notify: Agent or representative of the foreign exhibitor and address in Egypt.

N . B : Goods must reach the port  arrival within enough  time        ( 2 weeks ) before the opening of the Exhibition to ensure its arrival to the Exhibition ground in due time especially goods which need to be tasted by various authorities . 

b)       Detailed Exhibits invoice indicating producing Country indicating customs item number ( H .S )

c)       Authenticated Certificate of Origin.

  2-Guarantees : -

a)       Official Participation of a country :-

 Participant country provides a letter from its embassy in Egypt; this letter pledges to settle all customs duty on exhibits which will not be re-exported enclosed by a list of companies exhibiting within the official participation of the country.

b)       Individual Participation of Foreign companies :

Participant foreign company provides the Customs office with an irrevocable letter of guarantee valid for six months  from one the accredited banks to ensure the following : -

·         Transport of exhibits from port of arrival to the Exhibition Ground till re-exporting those exhibits.

·         Settlement of customs duty and fees on disposed goods.

3-Exhibits that are released directly:

·   Samples, publicity and advertising materials imported for persons noting that the following stipulations will be applied.

·   Confirming identity of samples.

·   Approval of ministry of health for medicine samples

·   Publicity materials should bear the name of advertiser or occasion.

4-Customs on Alcoholic Drinks and Cigarettes : -

Exhibitor undertakes to settle all customs duty on imported Alcoholic drinks and cigarettes. Whatever the foreign country wishes to consume in its pavilion is exempted from duty by virtue of a certain application endorsed by the embassy of the participant and the Egyptian Ministry of Foreign Affairs.

Second : Exhibits Coming From Free Zones in Egypt:

·   The participant applies to GOIEF 's Commercial  Affairs Dept with the following documents : -

a)       The approval of the General Authority for Investment & Free Zones to transport exhibits to Exhibition Ground.

b)       Invoices of Exhibits.

·   The Commercial Dept. issues a letter to Customs office approving to allow exhibits into exhibition ground after paying 1% of exhibits' value.

·   The participant introduces a bank Letter of Guarantee amounting to customs fees as determined by Customs office together with invoices and the approval of Commercial Affairs Dept.

·   The exhibitor pledges to return the exhibits back to the respective Free Zone after event termination for non sold items.

Third : Customs Cleared Foreign Exhibits & Decoration Accessories : -

It is customary to forbid displaying customs cleared foreign except   for forced circumstances estimated by the Event management on   condition that customs release will precede inauguration date with a period specified by event management. The exhibitor will apply to GOIEF's commercial Affairs to exhibit those exhibits enclosed by detailed lists: -

·   3 copies of original invoices indicating items to be exhibited, description, trade marks.

·   3 copies of customs clearance.

·   3 copies of receipt of customs fees.

·   3 copies of the packing list of items to be exhibited indicating prices.

·   The exhibitor pays 1% of exhibits value to GOIEF's treasury.

Fourth : Direct Selling to Public : -

·   It is necessary to get an authorization to sell foreign products.

·   It is permitted to sell consumer goods directly to the public at places assigned by the administration of the exhibition.

·   Authorization granted to sell goods to public will be foreign Participating countries and companies.

·   Retail selling will be restricted to individuals; wholesale of goods   is entirely forbidden.

 Direct Selling Procedures :

1.  Participant foreign company will apply to Commercial Dept in order to get a quota to sell directly to public; Performa invoices indicating items, quantities and prices, should be authenticated from customs dept. before applying to commercial affairs dept.

2.  Monetary quota will be determined according to total rented space

     in square meters : -

a)       US $ 300 for each s.q.m of both display spaces of the exhibiting company.

b)       US $ 100 for each rental s.q.m for events organized on Exhibitions Ground by other organizers.

c)   US $ 20 for events held outside Exhibition Ground.

3.  Collecting 1 % of the amount of invoice introduced to Commercial

4.   Affairs Dept after getting authorization sell.

5.   Selling prices will be determined according to prices CIF + Customs  

     and taxes; pls. do not introduce reduced prices in your invoices.

6.  Customs duty will be paid in full for sold items.

7.  Unsold items will be re-exported according to customs measures.

Fifth : Measures to buy foreign samples : -

Contracting on samples on display in the fair will be done directly between exhibitor (Supplier) and buyer (importer) without any responsibility on GOIEF, GOIEF's role is confined to introducing facilities to both parties.

     The Buyer will apply to Commercial Affairs dept with the following document:

·         Invoice of items on question.

·         Completing the form assigned in Commercial dept and paying  1 % as administrative tax of the invoice value.

Sixth : Re-exporting Exhibits : -

Exhibits that are not sold after event termination will be re-exported within the validity period of letter of guarantee (six months) extended to customs authority; in case of exceeding the mentioned period, those exhibits will be sold in auction. 

Seventh : Storing exhibits after fair termination : -

Exhibits and display accessories will not stay in Exhibition ground for more than  six months after event termination ; after that period, it will be confiscated and sold in auction GOIEF reserves its right to clear exhibition ground.

Eighth : Entry & Exit of Foreign Exhibits : -

·         Gate No.2 is the only gate for foreign exhibits.

·         Foreign Exhibits exit form will be sold at GOIEF treasury after event termination for LE. 10 after authentication then handing it over to the committee next to gate No.2.

Ninth : List of Import Prohibited Goods : -

·         Products Carrying signs touches religious Feelings.

·         Offals and limbs of Poultry.

·         Liver of Poultry.

·         Two Storkes motorcycle non-equipped with oil injection pump.

·         All Kinds of aspistos materials.

·         Brake pads made of aspistos material.

·         Tuna in it' s Components oil treated heritagelly.

·         Insecticides & chemicals.

      For more information please contact to the Commercial Dept.

                                  Tel: 022607825 - Fax : 022607845 – 48

Tenth : Rules & Regulations of Textile and Garments

·         Textile & Garments factories that will export its products to Egypt must be registered at the General organization for Export & Import   Control.

·         Candidate factories will be registered upon approval of chairman Of the Organization according to ministerial decree No. 161 for the year 2004.

·         As for imported textiles for trading purposes it must have a regular print indicating, producer, country of origin, type of cloth its mixture and name of importer excluding the following  Items :

  Items under 58 customs tariff Immited fur Heavy curtains and blackouts

·         As for clothes, covers carpeting except for socks and imported.

·          Items for medical purposes industrial security, handmade shinwa carpets the following stipulations will be  applied : Data tags will be sewed to each item in Arabic. 

·         The Kind of used textile.

·         Country of origin.

·         Importer name.

Eleventh : Necessary Approvals For Allowing Exhibits

The General Organization for International Exhibitions & Fairs has decided to facilitate procedures by assembling all inspecting bodies on exhibition ground in order to terminate all procedures quickly noting that each exhibiter will apply with his samples 7 days before event.

The following bodies will inspect the following products:                                                                          

Twelve:  Customs and Import Regulations for the COMESA Members : -

1. Invoices of exhibits should clearly indicate name of foreign exhibiting company, it should be authenticated by Chamber of Commerce or Industry in country of origin and it should be correct and written in block letters.
2. B/L should clearly indicate that it is sent for display ( write name of event ) and write the participant company in the consignee.
3. In case the company participate through the official participation of its country, country pavilion should be mentioned in B/L
4. The exhibitor extend the following guarantees to secure the transport of exhibits from ports of arrival to Exhibition Ground; in case of selling exhibits customs and taxes Will be paid according to rates mentioned in COMESA Agreement.

a)      As for the official participation of the country, the respective embassy extends a pledge to settle due customs fees and taxes on non-exported items.

b)      As for companies participating directly they will extend Bank letter of guarantee from an accredited bank valid for six months in the name of customs authority to secure settling customs & taxes on non-exported items. 

5. The exhibitor will not bring import prohibited exhibits; in case of necessity one piece will be allowed.
6. Authenticate certificate of origin from Chamber of Commerce or industry on the form  assigned indicating name and address of producer showing number and date of production, number of invoice and the percentage of local production in product ( not less than 45% ) in addition to reasonable information about the product ( type – weight – number of packages without erasing or adding.
7. Exemption from customs duty according to rates  applied in the agreement noting that VAT and services taxes will be collected in all cases.

12: Exhibitor's Services:

(a) :Clearing Companies :

Overseas co. for International Services.

Add. : 19A, Khalifa El mamoun St., Heliopolis, Cairo

Tel. : 2906247

Fax : 2915665

Contact person : Mr. Bahig Abd El Shafee El Ziki

Samehco International for Shipping & Exhibition Services :

Add. : 32, Andalos St., behind Merry Land, Heliopolis

Tel. : 4543155 – 2607804

Fax : 2638810 – 455911

Contact person: Mr. Luffi  Fikri Guirgis

Quick Cargo

Add. : 5, Tehran St., Dokki, Giza

Tel. :  5390262

Fax : 5390383

Contact person : Sherif Michael

International Freight & Exhibitions

Add. :146A,  Toman Bey St., Zaton

Tel. : 6382154

Fax :6382528

Contact person : Mr. Adel Ahmed Fayad

Egyptian Co. For Transpore & Trade Services " EGYTRANS "

Add. : 15, Ahmed Orabi St, Mohandessin

Tel. : 3447285

Fax : 3450761 – 3448787

Contact person : Hossam Waeil Sedek  Ieheta

(b):The Decoration Companies Registed in (GOIEF):  

The name of Company: The Egyptian Company for Fair Decoration.

The Responsible Person : Emad EL – Aasar

                             Tel : 4038930 – 2241147 -  Mobil : 0106675171

 (c): Telephone & Internet Order :

N.B : In  addition to L.E 75 as deposit for telephone set .

(d) :Water Order : Water main only against : us$ 25 .

(e): Storage Order : us $30 per  covered sq.m

                                   Us $ 20 per open sq.m

N.B 7 days after the event free of charge, after that the previous rates will be applied for each month, fractions of the month will be calculated as one month .

 (f): Electricity Order: Electric power 380V. 3 phases, 50 cycles / minute

                                    Against us$ 3 per sq.m

N.B This price will be applied in case you need additional load or power

14: Telephones at GOIEF:

Fax: +202-22607845-48-21

Address: Fair Ground Nasr City, Cairo, Egypt